Scope & Data Controller

NGC — The Crown Society is a private membership platform designed to provide eligible women with a distinctive membership identity, digital magazine-style profiles, community participation, selected introductions, and access to curated content and events.

The NGC membership model may allow a third party, known as a Patron, to sponsor the membership of an approved Crown Member.

The entity responsible for determining the purposes and means of processing personal data is the legal operator of NGC, as identified in the platform's official legal and business disclosures.

This Policy applies to the website at www.joinngc.com and associated services operated by NGC.

Information We Collect

Depending on how you interact with NGC, we may collect the following categories of information.

A. Identity & Contact Details

• Full name, preferred display name, username, and account identifiers.
• Email address, telephone number, and country or city of residence.
• Date of birth or age-confirmation information where required for eligibility.
• Membership application details and communications.
• Delivery information when physical membership materials are provided.

B. Membership Information

• Application, approval, rejection, and membership status.
• Assigned Crown membership number and membership history.
• Founding Member or other applicable membership designations.
• Membership activation, renewal, suspension, and termination records.
• Patron sponsorship association and sponsorship status.

C. Profile & Editorial Content

• Profile photographs, cover images, biographies, and personal statements.
• Interests, professional descriptions, achievements, and selected location information.
• Photographs, written stories, and personal Chapters uploaded to a Living Portrait.
• Submissions for consideration in The Crown Edition magazine.
• Visibility preferences and publication permissions.

D. Communication & Participation

• Messages submitted through contact and support channels.
• Community interactions and reports of inappropriate content or behavior.
• Requests for introductions and preferences relevant to matching.
• Event registrations, attendance, and submitted questions.
• Support requests, complaints, and their resolution history.

E. Payment & Patron Information

• Patron identity, account, and contact information.
• Subscription plan, payment amount, currency, and billing history.
• Transaction references, payment status, refunds, and cancellation records.
• Limited payment-method details made available by payment providers, such as card brand and last four digits.

Full payment card details should be processed by the relevant payment service provider rather than collected through ordinary NGC profile or contact forms.

F. Technical Information

• IP address and approximate location derived from network information.
• Browser, operating system, device type, and language preferences.
• Login activity, session information, and security events.
• Cookies and similar technologies.
• Website usage information where the relevant functionality is enabled.

G. Information About Other People

A Patron may provide information about a woman whom he wishes to nominate. Members may also mention or depict other individuals in stories, photographs, or communications.

Users should provide information about another person only where they have an appropriate lawful basis or permission to do so.

Nominations & Invitations

The NGC nomination process allows a Patron to propose a woman for membership or send her an invitation to apply.

Information provided during nomination may be used to prepare and deliver an invitation, prevent duplicate nominations, administer the application process, and maintain necessary records.

The act of nominating someone does not authorize the Patron to publish her profile, access her account, or make privacy decisions on her behalf.

Where required by applicable law, NGC will provide appropriate privacy information to individuals whose details were received indirectly.

Individuals may contact NGC to object to further nomination communications or request deletion of nomination details, subject to applicable legal requirements.

How We Use Information

We may process personal information for the following purposes:

• Operating the website and maintaining user accounts.
• Processing membership nominations and applications.
• Determining eligibility and administering approvals.
• Assigning membership numbers and managing membership status.
• Creating and displaying member profiles according to visibility settings.
• Administering Patron sponsorships and subscription payments.
• Handling membership renewals, cancellations, and grace periods.
• Providing community, directory, and introduction services.
• Managing events, educational sessions, and member experiences.
• Considering editorial submissions and producing approved publications.
• Responding to inquiries and providing customer support.
• Detecting fraud, abuse, unauthorized access, and security incidents.
• Complying with legal obligations and resolving disputes.
• Improving accessibility, reliability, and platform performance.
• Sending marketing communications where legally permitted.

We will not treat a person's membership application as permission for unrelated uses of their personal information.

Legal Grounds for Processing

Where applicable privacy law requires a legal basis for processing, NGC may rely on one or more of the following grounds, depending on the activity:

The applicable basis may differ according to jurisdiction and the specific processing activity. Where consent is required, users may withdraw it through available controls or by contacting NGC.

Withdrawal of consent does not necessarily affect processing lawfully carried out before withdrawal or processing required on another lawful basis.

Profiles, Directory & Visibility

Crown Members may have a magazine-style personal profile, also known as The Living Portrait.

Depending on the available privacy controls, a profile may contain information intended for private viewing, authenticated members, selected audiences, or public visitors.

The Crown Directory is intended to help participating members discover others according to relevant interests, location, or professional background.

Directory participation and information visibility should be governed by the available membership privacy settings.

NGC does not require a member to publish personal stories or photographs as a condition of maintaining membership, unless a particular item is genuinely necessary to provide the requested service and is disclosed accordingly.

Members should avoid publishing home addresses, personal identification numbers, financial credentials, private contact details, or information about other individuals without permission.

Patrons, Sponsorship & Payments

Under the NGC model, a Patron may fund the membership of a Crown Member.

We may process information necessary to associate a Patron with the sponsored membership, administer recurring payments, issue billing notices, and manage cancellations or payment failures.

What a Patron May See

A Patron may receive information necessary to manage his own sponsorship, including billing history, payment status, and whether the sponsored membership is active.

What a Patron Does Not Receive

Sponsorship alone does not grant a Patron:

• Ownership of a Crown Member's personal account.
• Access to her private messages or private profile content.
• Authority to change her privacy preferences.
• Authority to publish or remove her personal content.
• Control over her relationships, introductions, or personal decisions.
• Access to confidential information merely because he pays the membership fee.

Payment providers may process payment information independently under their own privacy notices and contractual arrangements.

A sponsorship relationship does not eliminate either party's privacy rights.

The Crown Request & Introductions

NGC may offer an introduction request service to help eligible members identify potential social or professional connections.

To provide this service, we may process:

• The nature and purpose of an introduction request.
• Relevant interests, skills, or professional preferences.
• Availability and willingness to participate.
• Records of introductions offered or completed.
• Communications necessary to obtain mutual agreement.

An introduction should occur only where the relevant participants have agreed to the proposed contact or information sharing.

NGC may decline to facilitate a request where it raises privacy, safety, suitability, or legal concerns.

A request does not guarantee an introduction, response, business opportunity, or relationship.

Magazine, Chapters & Legacy

NGC may offer personal editorial-style profiles, member-created Chapters, an annual digital legacy summary, and the official publication The Crown Edition.

Member-Created Chapters

Members may submit photographs, stories, achievements, and other materials for inclusion in their own profiles.

Publication and audience visibility depend on the applicable settings and permissions.

The Crown Edition

Members may submit stories for editorial consideration. Selection for publication is discretionary and does not follow automatically from membership.

Additional publication permissions or releases may be required for photographs, interviews, quotations, and other editorial materials.

The Crown Legacy

Annual summaries may be generated using content selected by a member, where this service is available.

Members should have access to applicable controls for viewing, correcting, exporting, or requesting deletion of personal materials, subject to legal requirements and rights relating to already-published content.

Events, Encounters & Recordings

NGC may organize digital and physical experiences, including The Crown Encounters, private conversations, masterclasses, and events featuring invited speakers.

Event administration may require processing names, contact information, registration details, attendance information, and questions submitted by participants.

Events hosted through third-party services, including video conferencing providers, may involve additional processing governed by those providers' privacy notices.

Where a session is recorded, participants should receive appropriate notice of the recording, its purposes, intended audience, and any applicable choices.

A participant's image, voice, name, or submitted question may appear in recordings where they actively participate.

Recordings should be retained and shared only as permitted by applicable law, participant notices, and relevant rights agreements.

When Information Is Shared

NGC may disclose personal information where necessary for legitimate platform operations and where permitted by law.

A. Service Providers

Depending on the services in use, information may be processed by:

• Website hosting and cloud infrastructure providers.
• Payment processors and subscription management providers.
• Email delivery and customer support services.
• Website security, anti-spam, and fraud prevention services.
• Analytics and cookie management providers.
• Video conferencing and event hosting providers.
• Shipping and fulfillment providers for physical membership materials.
• Professional advisers acting under applicable confidentiality duties.

B. Other Members

Information may be visible to other users where a member chooses to publish it or participate in a directory, community feature, or introduction.

C. Legal Requirements

Information may be disclosed where required by applicable law, lawful legal process, or a competent authority, or where otherwise legally justified to protect rights and safety.

D. Business Changes

If NGC undergoes a reorganization, acquisition, financing, or transfer of business assets, personal information may be involved in the transaction subject to applicable law and appropriate safeguards.

NGC should not disclose member information for unrelated third-party marketing without an appropriate lawful basis.

Cookies, Analytics & Tracking

The NGC website may use cookies and similar technologies to support authentication, security, preferences, functionality, and website performance.

Essential Technologies

Some technologies may be necessary to maintain login sessions, secure accounts, and provide requested website functions.

Analytics Technologies

If analytics tools are enabled, they may collect information about website usage, page performance, and visitor interactions.

Marketing Technologies

Advertising or marketing technologies, if used, may involve additional disclosures and consent requirements.

Where applicable law requires consent for non-essential cookies, those technologies should not be activated before the required consent is obtained.

Users may also manage certain cookie preferences through their browser. Disabling essential cookies may affect website functionality.

Further details about the actual cookies and providers used should be included in the Cookie Policy .

International Data Transfers

NGC is intended to serve an international community. Personal information may therefore be processed in countries other than the country in which an individual resides.

Data protection laws may differ between jurisdictions.

Where required, NGC should implement appropriate transfer safeguards, which may include recognized contractual protections, adequacy mechanisms, or other legally permitted arrangements.

International transfers do not eliminate the privacy rights that individuals may hold under applicable law.

Data Retention & Archiving

Personal information should be retained only for as long as necessary for the relevant purposes, subject to applicable legal, accounting, contractual, and security obligations.

When information is no longer required, it should be deleted, anonymized, or otherwise handled in accordance with applicable retention obligations.

Specific retention periods must be determined from NGC's actual systems and applicable legal requirements before this policy is finalized.

Your Privacy Rights

Depending on your location and applicable law, you may have rights concerning your personal information.

• Access: Request information about personal data held about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request erasure of personal information where legally applicable.
• Restriction: Request limits on certain processing activities where the law provides this right.
• Objection: Object to certain processing, including some direct marketing uses.
• Portability: Request a portable copy of eligible information where applicable.
• Consent Withdrawal: Withdraw consent for processing based on consent.
• Complaint: Contact a competent data protection authority where this right is available.

To protect account holders, NGC may request reasonable information to verify the identity and authority of a person submitting a privacy request.

Requests should be reviewed and answered within the periods required by applicable law. Some rights may be subject to legal exceptions.

Users may submit privacy inquiries through the Contact Us page , subject to the availability of a functioning contact submission channel.

Account Closure & Sponsorship Changes

If a Patron stops funding a membership, the Crown Member's privacy rights do not automatically transfer to the Patron.

Under the proposed membership model, membership remains active until the end of the paid period, followed by a 30-day grace period during which alternative sponsorship may be arranged.

If membership becomes inactive, premium features may be suspended while eligible personal content is retained in a private archive according to the applicable membership and retention policies.

A member may request access, export, or deletion of eligible personal data, subject to applicable law and legitimate retention obligations.

An assigned membership number may remain reserved as part of the membership numbering system, without requiring indefinite retention of all personal information.

Security, Abuse & Safety

NGC recognizes the importance of protecting personal information, especially information associated with private membership accounts, personal stories, photographs, and sponsored memberships.

Appropriate safeguards may include secure communications, account access controls, restricted administrative permissions, software maintenance, security monitoring, and incident response procedures.

The actual safeguards in place depend on the platform's deployed infrastructure and service providers.

No online platform can guarantee complete protection against all unauthorized access, technical failures, or security incidents.

Users should protect their passwords, avoid sharing account credentials, and promptly report suspected unauthorized access.

NGC may review reports of harassment, impersonation, unauthorized publication, privacy violations, and other conduct that threatens users or the platform.

Where legally required, affected individuals and relevant authorities will be notified of qualifying personal data breaches.

Children & Third-Party Services

Age Eligibility

NGC's membership offering is intended for adults aged 18 or older.

We do not intend to knowingly enroll children as Crown Members or Patrons.

If NGC becomes aware that personal information was collected from a child in circumstances that require deletion or another action under applicable law, it will take appropriate steps.

External Services

NGC may link to third-party websites or integrate services provided by external organizations.

Their privacy practices may differ from ours. Users should review the applicable privacy notices before providing information to those services.

Information About Others

Members are responsible for considering the privacy rights of people appearing in their photographs, stories, or other submitted materials.

Changes to This Policy

NGC may update this Privacy Policy to reflect changes in its services, technology, processing practices, legal requirements, or organizational structure.

The current version will be published on this page with an updated effective or revision date.

Where applicable law requires additional notice or consent for a material change, NGC will take the required steps before relying on the revised processing arrangements.

Earlier versions may be retained where necessary for compliance and record-keeping.

Contact & Privacy Requests

Questions about this Privacy Policy, personal information, account visibility, data access, corrections, deletion, or other privacy matters may be submitted through NGC's official contact channel.

Please describe the nature of your request and provide sufficient information to allow NGC to identify the relevant account or processing activity.

Do not send passwords, complete payment card details, or unnecessary sensitive identification documents through ordinary contact forms.

NGC may request further verification through an appropriate secure channel where necessary.